You already tell STR clients to keep a log.
Give them one that produces a defensible record.
When you set up the short-term-rental strategy, the weak link is the client’s documentation. STR Tracker captures contemporaneous, specific participation hours all year and exports them in a format built to land on your desk — so the log is your client’s job, and the return is yours.
What the app records
Every entry is structured so the export reads like documentation, not a memory dump.
- Date, time, and duration of each activity
- Activity type — cleaning, guest communication, maintenance, supply runs, bookkeeping, and more
- The property the work applies to
- Taxpayer vs. spouse, tracked separately under one household
- Other participants’ hours (cleaners, co-hosts, managers) for the “more than anyone else” comparison
- Optional location stamp and attached evidence — photos, receipts, invoices, PDFs
What the export contains
Any month, year, or custom range — PDF or Excel.
Summary report
Totals by activity and person for any period, with the 100-hour / 750-hour threshold status stamped on the page.
Detailed report
Every entry with its attached photos and documents embedded — the underlying evidence, not just the totals.
Excel workbook
Per-activity and per-person breakdowns you can sort, filter, and reconcile against the client’s claim.
How it maps to the tests
Private by design — a point in your client’s favor
No ads, no data sales, no third-party tracking. The client owns their records and can export or delete everything at any time. Audio from voice notes is transcribed and never stored.
Recommend it with a partner code
We’ll set you up with a trackable code to share with clients, so you can see adoption and we can keep the tool aligned with what practitioners actually need. No cost to you, no client data shared with us beyond their own account.
Email us to get startedSTR Tracker is a record-keeping tool and does not provide tax, legal, or accounting advice. It supports your professional judgment; it does not replace it.